Committees & Cells

• Ensure files and registers are maintained as per the Checklist provided.

• Submit internal audit report to the concerned department based on the audit conducted.

• Monitor proper conduct of Class/Course Committee meetings as per KTU norms.

• Ensure proper conduct of internal examinations and courses as per KTU norms.

• Make sure timely submission of monthly Report to KTU portal.

• Welfare and education of the students

• Build strong working relationships among parents, teachers and college, in support of students.

• Facilitate parental participation in college

• Carry out fundraising ventures

• Host social occasions

• Provide pastoral care to the college community

• Hold parent-based discussions on topics relevant to the college

• Physical contact and advances Demand or request for sexual favors Sexually Colored remarks Any other unwelcome physical, verbal or non-verbal conduct of a sexual nature

• The functions of the cell are purely to safeguard the rights of students, faculty and staff members and also to provide a platform for listening to their grievances. The Cell also tries to incorporate hygiene habits and ensure a healthy atmosphere in the college. It tries to equip them with the knowledge of their legal rights to redress their grievances.

• Time to time, the cell conducts seminars and lectures by eminent speakers to create awareness regarding violence, sexual harassment at work place and about health and hygiene.

The Cell meets at least twice every academic year and the intervening period between two meetings shall not exceed six months.

The Chairperson of the Cell can call a Special Meeting at any time on demand basis.

• To implement anti-ragging measures as stipulated by the government/university/concerned authority from time to time.

• To monitor violations of anti-ragging rules in campus and suggest disciplinary actions in such cases.

• To conduct enquiry of defaulter students and suggest quantum of punishment on the defaulter.

• To take preventive steps by organizing anti-ragging awareness programs, issuing notices, warnings, instructions for regulating behavior of students.

• Ensure discipline is maintained in campus

• Report breach of discipline to Principal

• Conduct preliminary investigation on breach of discipline and report to Principal

• Solve the issues related to route, seating capacity and allocate drivers in each route

• Constituted to probe into student grievances. Redresses the grievance at individual, class level and grievances of common interest

• Deals with appeals from students regarding any decision made by other committees/ authorities

• To ensure a fair, impartial, and consistent mechanism for redressal of varied issues faced by faculty and staff.

• To develop a responsive and accountable attitude among the stakeholders, thereby maintaining a harmonious atmosphere in the college campus

• To ensure that grievances are resolved promptly, objectively and with sensitivity and in complete confidentiality

• To ensure that the views of each grievant and respondent are respected and that any party to a grievance is neither discriminated against nor victimized

• To provide with proper advocacy to stakeholders to express their grievances freely and frankly without any fear of being victimized;

• To analyse the grievances and conduct formal hearings and investigation as the case may be.

• To protect the privacy and confidentiality of all parties during the investigation, consistent with and subject to the policy guidelines;

• To obtain the facts through relevant sources in a fair and objective manner.

• To ensure speedy disposal of every grievance application.

• Handling grievances of hostel inmates

• Ensure health and hygiene in hostel

• Ensure discipline in hostels

• Create a startup ecosystem by providing value-added training

• Identify students with innovative ideas and create a platform for them to work with.

• Enhance students’ entrepreneurial skills and make them aware of modern tools, software, and designs

• Impart professional/technical mentoring by experts of various domains

• Channelize idea to the product by mentoring, prototyping, and networking

• To consolidate alumni information collected from various departments

• To encourage and guide the departments in updating alumni details.

• To foster a spirit of loyalty among alumni and to promote the general welfare of the Institute Member

• To conduct TAG (technical advisory group) meetings so as to strengthen the ties between alumni and the Institute. The meeting can be on the basis of Branch Academic Year Geography

• To inspire the regular students by conducting talks by alumni.

• To publish the Alumni Newsletter CONCORDIA

• Finalize the criteria for admissions for BTech (regular), BTech (lateral entry), BTech (College Transfer) and MTech (regular)

• Suggest the fee structure

• Finalize the scholarships offered by the Institute

• Conduct admissions for BTech (regular), BTech (lateral entry), BTech (College Transfer) and MTech (regular)

• To guide the librarian in formulating general library policies and regulations which govern the functions of the library.

• To provide for proper documentation service and to update the library collections

• To prepare budget and proposals for the development of the library.

• To allocate funds to different departments for the purchase of the books. (The librarian is directed to collect the list of books and journals required by each department through the HODs during the beginning of each semester and submit it for the approval of the advisory committee. For any immediate requirement of the books and journals in any department, the committee authorized the librarian to do the same with the sanction of the HODs and Principal.)

• To work towards modernization and improvement of the library and documentation services.

• To formulate policies and procedures for efficient use of library resources

• To recommend to the authorities the fees and other charges for the use of the library.

• To add, amend, or delete any rules prescribed for the use of the library services by the readers.

• To seek feedback on library functions from readers for each semester.

• To keep a watchful eye on any issues concerning canteens, college buses, hostels, etc. and take up the issues earnestly and endeavor to solve them at the earliest, contributing to the promotion of general welfare of all the students.

• The concerned Head of the department

• Concerned Faculty handling the subject

• Four student representatives

• Bills verification

• The entry of day-to-day transactions

• Ledger reconciliation, bank reconciliation

• Collection of college fees, bus fees, hostel fees

• Disbursement of salary

• Remittance to statutory authorities (eg. ESI, PF, TDS, Tax, etc.)

• Disbursement of other payments related to maintenance work, the conduct of events, etc.

• Preparation of acquittance roll as per statutory norms

• Notifying the Principal of vacant posts and initiating the recruitment process and recruitment support activities

• Issue Appointment orders, promotion orders, and staff memos

• Maintenance of employee records

• Attendance of employees and leave management

• As per the Scheduled Caste and Scheduled Tribes (Prevention of Atrocities) Act 1989, No.33 of 1989 dated 11.09.1989, a Committee on SC/ST is constituted with the following Staff..

1. To create  an  atmosphere  of  learning  in  the  college  through camaraderie,  sharing,  scaffolding,  and  imbibing  the  spirit  of democratic values, ethics and morals.

2. To organise debates, seminars, work squads, touring parties and such other functions and

3. To encourage sports, arts and other cultural, educational, social or recreational activities that are incidental and conducive to the above objects

• To reduce the gap between industry expectations and academics by direct interaction between Industry and Academics.

• To establish MoUs / Tieups with Industries for technological upgradation of all stake holders.

• To expose the faculty and students to the latest industrial practices

• Make all necessary arrangements for the smooth conduct of examinations as required by the University.

• Ensure that all examination hall(s) have a clock, adequate light, ventilation, and sufficient furniture viz. desk, chairs, tables, benches. It should be clean and tidy.

• Prepare the list of candidates registered, day-wise and session-wise, based on the examination schedules.

• Appointment of invigilators for each session of the examination and issue appointment order well in advance.

• Depute the required number of invigilators to each examination hall. One hall can be allotted for every 30 candidates, or part thereof, as far as possible.

• Make sure that as far as possible, invigilators are allotted to the examination halls at random and that no invigilator

• Preparation of seating charts.

• Display the Hall wise seating plan for the information of candidates at prominent places.

• Downloading and printing of question papers.

• Ensure that the examination halls are opened only 15 minutes before the commencement of examination and the candidates are permitted to enter the Hall 10 minutes before the commencement of examination.

• Distribution of question papers and answer scripts.

• Provide necessary facilities to the observer deputed by the University.

• Issue of attendance certificates to observer/squad/ any other officials.

• Updating examination related matters including absence entry, malpractice entry, spare barcode assignment, dispatch details etc. to the University portal.

• Reporting of malpractice to the chief superintendent and uploading the malpractice details and the decisions to the University portal.

• Ensure that all the answer-scripts confiscated in malpractice cases during the Examination session are packed separately in one bundle and marked “Malpractice Case” on the label.

• Collect the answer scripts, check them, count them and tally with the attendance.

• Send the answer-scripts to the University in sealed covers as per the prescribed instructions.

• Display the instructions to the candidates in the notice board of the examination control room.

• Safe custody of examination materials and stock register, invigilation duty register, observer/squad register, issue register, dispatch register filing of observer diary, packing details such as “consignment details” format, acknowledgement provided by postal department against each collection etc.

• Uploading of consignment details and dispatch register details.

• Any other examination related matters assigned by the chief superintendent.

• The prime responsibility of the examination assistant is to assist the Deputy Chief

• Superintendent in all the activities related to the conduct of examination.

• The examination assistants allotted for examination work should report to the Deputy Chief Superintendent of examination at least one hour before the commencement of examination

• He/ She should not be absent or abstain from examination duties without prior permission from the Deputy Chief Superintendent.

• He/ She should ensure that all the rooms are cleaned and locked up on the previous day of examination and opened on the day of examination on time.

• Keep ready the answer scripts according to the hall requirement before the commencement of the examination.

• Collect and submit the attendance slips to the examination committee members after half an hour but before one hour from the start of examination.

• Collect and return the unused answer scripts, seating charts and balance materials from the examination hall to the examination control room.

• Assist in packing and sealing of answer scripts bundles after the examination.

• Ensuring timely submission of minority scholarships.

• Addressing and resolving issues of discrimination or grievances faced by minority students.

• Keeping accurate records of minority student enrolment and academic performance.

• Ensuring timely submission of OBC scholarships.

• Addressing and resolving issues of discrimination or grievances faced by OBC students.

• Keeping accurate records of OBC student enrolment and academic performance.